Full-time Position Summary:  

Under general direction of the Document Control Supervisor, performs a variety of specialized document control functions to ensure the accurate and timely receipt, storage and release of records and drawings; and provides administrative support as needed.   

Essential Duties and Responsibilities include the following.  Other duties and responsibilities may be assigned to meet business needs.

• Organizes and manages customer specifications, regulatory standards, certifying authority rules etc. Understanding of industry requirements.
• Creates and updates document control procedures and standardized formats based on project requirements.
• Assists with creating Master Document Registers (MDR) from Customer purchase order requirements. Maintains the MDR for the Project with updates.
• Manages the flow of document packages between Bardex and customers using multiple databases and web-based portals. 
• Processes documentation from suppliers and internal to the Company; updates customer/supplier document registers and/or internal tracking databases.
• Ensures that project documentation transitions smoothly and efficiently within and between internal interested parties.
• Format and compile internal and external documents and process in MasterControl.
• Reviews documents for accuracy and conformance to project requirements and written standards.
• Collaborate with document owners to make changes to non-conforming documents.
• Releases new and revised documents to Master Control database system.
• Run Project Document Status Reports from SOLIDWORKS PDM database (Customer Submitted Documents)  
• Build Equipment Bill of Materials from SOLIDWORKS Drawings.
• Compile Manufacturing Record Book documentation from SOLIDWORKS PDM database
• Oversee company procedure updates/revisions
• Assists with Quality Management System activities, including conducting internal audits.
• Maintain list of Company Employee initials used for approving documents and redlines.
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality internal and external customer service.

Minimum Qualifications:

Education: 

An Associate’s Degree (AA) or its equivalent from a two-year college or technical school; or a combination of education, training and experience sufficient to demonstrate the ability to satisfactorily perform the essential functions of the job.

Training and Experience:

3-5 years of administrative support experience working with technical documents, work procedures and quality specifications; experience in engineering, quality and/or production in a manufacturing environment will be preferred; experience with document management systems desirable.

Knowledge of:

General rules regarding document configuration control and administration; office practices and procedures; email and telephone etiquette; English grammar; standard and electronic filing systems; document management systems; standard business office software applications including MS Word, Excel and Adobe Editor; knowledge of, MasterControl SolidWorks PDM helpful.

Skills and Ability to:

High degree of accuracy and attention to detail.  Ability to read, comprehend and identify customers’ documentation requirements; review documents to ensure their accuracy and conformance to written standards; make changes to non-conforming documents; learn and apply new technology; manage time efficiently; communicate effectively in English in oral and written form; work independently with minimum supervision; exercise sound judgment; establish priorities and meet deadlines; work cooperatively and effectively with those contacted during the course of work; operate standard office equipment, including a PC; operate standard software applications including MS Word and Excel and document management system.    

Working Conditions:

Environment:  Office environment; frequent interruptions.
The office is hybrid – In Houston, TX office: Monday Tuesday and Thursday 8:00AM-5:00PM.

In Goleta, CA office: Tuesday, Wednesday and Thursday 8:00AM-5:00PM.

Physical Abilities Required: Ability to hear and speak to exchange information in person and on the telephone; dexterity of hands and fingers to operate a computer keyboard and standard office equipment; ability to see to read a variety of materials; ability to bend at the waist, kneel or crouch to store or retrieve materials; ability to sit for extended periods of time.

Pay Range:  $30.00-$40.00/hour depending on experience.