Job Description

Job Title:

Document Control Specialist (Non-Exempt)




Corporate Offices

Reports to:

Document Control Supervisor

Approved by Dept Mgr

Anita Elovitz, Quality/EHS Manager

Full-time Position Summary:  

Under general direction of the Document Control Supervisor, performs a variety of specialized document control functions to ensure the accurate and timely receipt, storage and release of records and drawings; and provides administrative support as needed.   

Essential Duties and Responsibilities include the following.  Other duties and responsibilities may be assigned to meet business needs.

  • Organizes and manages customer specifications, regulatory standards, certifying authority rules etc. Understanding of industry requirements.
  • Creates and updates document control procedures and standardized formats based on project requirements.
  • Assists with creating Master Document Registers (MDR) from Customer purchase order requirements. Maintains the MDR for the Project with updates.
  • Manages the flow of document packages between Bardex and customers using multiple databases and web-based portals. 
  • Processes documentation from suppliers and internal to the Company; updates customer/supplier document registers and/or internal tracking databases.
  • Ensures that project documentation transitions smoothly and efficiently within and between internal interested parties.
  • Format and compile internal and external documents and process in MasterControl.
  • Reviews documents for accuracy and conformance to project requirements and written standards.
  • Collaborate with document owners to make changes to non-conforming documents.
  • Releases new and revised documents to Master Control database system.
  • Run Project Document Status Reports from SOLIDWORKS PDM database (Customer Submitted Documents)  
  • Build Equipment Bill of Materials from SOLIDWORKS Drawings.
  • Compile Manufacturing Record Book documentation from SOLIDWORKS PDM database
  • Oversee company procedure updates/revisions
  • Assists with Quality Management System activities, including conducting internal audits.
  • Maintain list of Company Employee initials used for approving documents and redlines.
  • Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality internal and external customer service.

Minimum Qualifications:


An Associate’s Degree (AA) or its equivalent from a two-year college or technical school; or a combination of education, training and experience sufficient to demonstrate the ability to satisfactorily perform the essential functions of the job.

Training and Experience:

3-5 years of administrative support experience working with technical documents, work procedures and quality specifications; experience in engineering, quality and/or production in a manufacturing environment will be preferred; experience with document management systems desirable.

Knowledge of:

General rules regarding document configuration control and administration; office practices and procedures; email and telephone etiquette; English grammar; standard and electronic filing systems; document management systems; standard business office software applications including MS Word, Excel and Adobe Editor; knowledge of, MasterControl SolidWorks PDM helpful.

Skills and Ability to:

High degree of accuracy and attention to detail.  Ability to read, comprehend and identify customers’ documentation requirements; review documents to ensure their accuracy and conformance to written standards; make changes to non-conforming documents; learn and apply new technology; manage time efficiently; communicate effectively in English in oral and written form; work independently with minimum supervision; exercise sound judgment; establish priorities and meet deadlines; work cooperatively and effectively with those contacted during the course of work; operate standard office equipment, including a PC; operate standard software applications including MS Word and Excel and document management system.    

Working Conditions:

Environment:  Office environment; frequent interruptions.
The office is hybrid – In Houston, TX office: Monday Tuesday and Thursday 8:00AM-5:00PM.

In Goleta, CA office: Tuesday, Wednesday and Thursday 8:00AM-5:00PM.

Physical Abilities Required: Ability to hear and speak to exchange information in person and on the telephone; dexterity of hands and fingers to operate a computer keyboard and standard office equipment; ability to see to read a variety of materials; ability to bend at the waist, kneel or crouch to store or retrieve materials; ability to sit for extended periods of time.

Pay Range:  $30.00-$40.00/hour depending on experience. 

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This job description excludes marginal functions that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and require and are subject to review for possible modification to reasonably accommodate individuals with disabilities.

Bardex offers a substantial number of benefits to their employees: